Section 1: All personnel working around mobile equipment are trained, competent, authorised, informed, alert and situationally aware
This group of business inputs focuses on ensuring:
- Operators in control of mobile equipment are trained, competent, authorized and situation aware.
- People who routinely work around mobile equipment are trained, competent, authorized and situation aware.
- People who are visitors to locations where mobile equipment operates are authorized, supervised and situation aware
- Mobile equipment operational requirements (task assignment) are effectively communicated by supervisors to the workforce
- Mobile equipment operations are monitored and adjusted to remain safe and productive e.g. credible failure modes that can compromise alertness and situational awareness are identified and managed
Review individual Business Input at comment level
1. BI-01D.01 Trained personnel who are supported by an appropriate and up-to-date training management system
A process should be in place for delivering and maintaining competency-based training.
Human Resources Manager
The training management system:
- Matches skills to roles e.g. through a training needs analysis
- Presents information that is appropriate for the audience
- Confirms requirements for safe and productive operations
- Assesses competency e.g. through written and practical test
Training Needs Analysis is identified for each Operator Role eg, Haul Truck Driver, Dozer Operator, General Machine Operator, Mechanical Fitters, Training and Safety personnel, Supervisor etc. Once the Analysis is established the requirements for this are set out in the Job Advertisement in order to attract the right audience.
The Job advert sets out the above criteria requesting copies of licences as well as evidence of experience in similar roles in a mining environment.
Once the Worker is selected a Written and Practical VOC Assessment is completed by Trained TAE and Subject Matter Expert prior to Operating within the mining area.
Relevant Documents
- Job Advertisement through Seek, LinkedIn
- Toolbox Talks
- VOC for each item of Plant to be used
- External VOC including Subject Matter Expert and Tronox Trainers
- Risk Assessments
Appropriately qualified trainers deliver well-structured training.
Oz Mining have 2 Qualified Trainers with years of experience within the Mining and the Heavy Construction sectors that complete the VOC process for operators.
Further to this an external Subject Matter Expert is also engaged to complete the VOC for the larger more complex Items of plant.
Reports from the training management system that confirm employee competence.
A Training Matrix is maintained and updated throughout and the process is monitored by a way of Safety Contacts, Audits, Supervisor feedback, Risk Assessments, Hazard Identification process.
Further to just Competency, the Personnel are also gaged on how well they each work well within a group environment.
- NSWFMG 23.01 – Train workers in fatigue control requirement
- WHSMR – 014 (1) (i) Training Management System to be included in the SMS
Action 1 – Training Alignment with PHMP and SMS – Cross reference training with details from our SMS and Principal Hazard Management Plans (PHMP).
Action 2 – Training Matrix Update – Our existing Training Matrix is a spreadsheet. Do we need to upgrade how we manage training and competencies? ZULU is used at YIF. Confirm how we manage going forward.
2. BI-01D.02 Protocols for site induction and site and operating areas access
Operating sites should develop and maintain processes that support personnel to be both fit for work and to maintain a healthy work-life balance.
Health, Safety and Training Manager
Personnel are trained in how to manage shift work and other workplace demands. The training should explain how to meet site requirements for:
- Managing and reporting impairment e.g. caused by fatigue, medication, illness etc.
- Impairment screening e.g. alcohol and other drug screening
- Mental health and wellness goals are included in subjects addressed
- Impairment screening e.g. alcohol and other drug screening
1 – The management of our workers for night shift have included a procedure and currently completing a shift work risk assessment. A toolbox on Fatigue Management has been completed with the work group to communicate the signs and treatment of fatigue.
2 – The site has an normal daily protocols for testing for BAC and Temperature. Random drug testing will still apply.
3 – More training and awareness is required in this field, the basic knowledge the company has, is passed on to have employees aware of the topics, but requires further assistance from the professionals.
Relevant Documents:
- Fitness for Work Policy
- Tronox Fatigue management guidelines
Fit for work processes are implemented through:
- Training and assessment carried out to schedule
- Workers report for work in a physically and mentally fit state
- Health and wellness self-management information is provided
- Alcohol and Other Drug testing/screening occurs on a regular basis
- Routine reinforcement of site impairment management expectations and processes
Alcohol and Temperature testing is performed daily. “Is every one Fit for Work” is asked on a daily basis. Further monitoring of employees is required as shift progresses.
Fitness for work status review at pre shift task allocation. Training recorded. Hours of work are logged and tracked. Site impairment screening records are logged.
Yellow Iron Fleet/Oz Mining has a Fitness for Work Policy and is in line with Tronox standards.
- NSWFMG 22.01 – Set up an maintain a monitoring regime for fatigue controls
WHSMR-S2(1)(b) Health CP to address fitness for work, fatigue, and alcohol / other drug issues
Action 1 – Fatigue management training – Provide correct training and information on fatigue management including self-management that is appropriate for the audience.
Action 2 – Work life balance – Improve telecommunications and Internet capability and camp to support communications with family. This ongoing frustration affects many employees and has impacts on the workplace and the mental health of individuals.
3. BI-01D.03 Fit for work processes with specific advice on self-management
Induction processes are in place and applied at operating sites.
Health, Safety and Training Manager
Induction training and underlying procedures/rules covers:
- Site access including access to nominated areas, such as working face areas, stockpiles/reclaim areas, workshops and other high traffic/consequence locations
- Escorting requirements including vehicle communication protocols, permission to travel and general warning requirements
- Incident reporting and emergency response
- Person Protective Clothing and Equipment (PPE) requirements
- Strict requirements to never modify safety equipment
- Handheld mobile phones and other personal electronic devices (PEDs) are never used when operating mobile equipment (and guidance on the presence of detection devices on these items)
- Handheld mobile phones are never used when working around mobile equipment
1 – Prior to entry to the Tronox site, you are required to complete an online Induction process which takes approximately 4-5 hrs, further to this we have a meet and greet day for employees with the Yellow Iron Fleet/Oz mining induction occurs and presentation of our policies and procedures and align these with Tronox procedures.
On arrival you will be RAT tested and a Tronox representative will complete the on-site induction.
Once arriving to the Mining Contractor (YIFOZM) area, you are expected to carry out an area familiarisation, complete Plant and Equipment VOC’s including a pit permit entry VOC. Signage is well established but is an on-going exercise to keep on top of the changing landscape. UHF channel 19 is the predominant channel with the contractor and they share a total of 6 channels for managing their work area and sub-contractors.
2 – Escorting is required when heavy vehicles are required to travel on roads intended for light vehicles. Consultation is taken place with other contractors alerting them to the proposed movement, and the pilot vehicle ensures adequate separation distance from other vehicles, whilst maintaining positive radio communications.
3 – Incident reporting is a mandatory expectation on site. All incidents, accidents and near misses are reported immediately and a process is followed to develop a report. In almost all cases, the person or people involve will undergo a drug and alcohol test, the scene will be preserved for photos and further investigation if needed, (determined by the statutory authority). Immediate action will be taken to manage people involved in any event, and efforts to make people or an area safe will be the primary task. A face to face discussion will be had to better understand the event, and following this, witness statements will be gathered and a discussion of circumstances will be arranged to help find the root causes. Corrective actions will be issued, some in which will be immediate and some which will take some time if requiring sub-contractors work or expertise. The emphasis on correct incident/near miss reporting is discussed frequently during our daily prestart/toolbox talks.
Tronox has an Emergency Response plan which has been documented, distributed and communicated to the entire work force.
4 – Tronox has a clear procedure and expectation on PPE which is understood through out the work force, further to this, additional PPE may be required for certain tasks and is established during a documented risk assessment prior to beginning the task.
5 – Evidence of any modification of safety equipment will result in disciplinary action and further training.
6-7. Stipulated in both Tronox Life rules and Yellow Iron Fleet/Oz Mining policies and procedures and re-inforced at daily pre-start meetings.
Relevant Documents:
- LMS inductions
- Site specific Inductions
- Yellow Iron Fleet/Oz Mining Inductions
- Pre-Start meeting record
- Incident reporting process
- Emergency Response Plan
- Tronox Life Rules procedure
All personnel at operating sites undertake inductions and these are recorded. Inductions clearly communicate minimum site standards.
Expectations communicated through Tronox, site specific and Yellow Iron Fleet/Oz Mining inductions and re-inforced during daily pre-start meetings.
Inductions and site access logs.
Periodic reviews confirm all personnel are inducted.
Documented training matrix is in place with all operators training VOC and induction records listed. This is up dated when further training is completed and further training needs are recognised.EG, the site has a requirement to have sufficient numbers of First aid personnel, YIF took the liberty to train all operators in First aid to meet the required coverage and streamline the Refresher training dates.
- WHSMR – 014 (1) (j) Induction process to be addressed in the SMS
- WHSMR-104 – Operator should confirm induction covers the MUEs and ER Control Plan in a concise and accessible way
Action 1 – Review requirements for refresher inductions – Review requirements for refresher inductions, especially after long breaks. Establish clear criteria.
Action 2 – Review on boarding process – Review the on boarding process to confirm that it defines minimum requirements for accessing active working areas.
4. BI-01P.01 Trained, Competent and Authorised Mobile Equipment Operators
All workers who operate mobile equipment at the mine are trained and assessed for competency. This covers equipment operation, other worker/infrastructure protection and maintaining control in the prevailing road conditions.
Human Resources Manager
All workers who operate mobile equipment at the mine (and other workers who interact with vehicles) are required to be trained and assessed for competency (as relevant) covering:
- Wearing seatbelts
- Ensuring that passengers wear seatbelts or other restraints
- Following any site requirements on restricted items such as personal electronic devices, reading materials, etc.
- Not transporting passengers in buckets, trays etc.
- Correct operating techniques (including comms/signals for start/move, identifying and honouring no-go zones for and around mobile equipment)
- Equipment load limits – weight and dimensions
- Site requirements for loading and unloading detailing:
- Load security and stability based on site conditions and requirements;
- Precautions to be taken when tipping loads (including identifying clays etc. which could cause vehicle instability when trays/tubs/buckets are raised).
- Specific requirements for loading, transporting and unloading hazardous materials
- Brake and retarder use during equipment operation
- Electrical isolation
- Identification of electrical hazards
- Completion of pre-start inspections
- Preparation before servicing and maintenance
- Use of refuelling equipment and refuelling procedures
- Park-up procedures
- Identification and reporting of poor road, delineation, windrows/bunds, road pavement conditions
- Parking in the event of a flat tyre
- Identifying and responding to mechanical/electrical faults whilst driving
- Response to vehicle fires
- Responding to obstructions/pedestrians in road/travel ways
- Use of remote controlled equipment and responding to unintended operations/movements
- Site emergency requirements
- Prevention of and response to tyre fires including activating the fire suppression system
- Preventing and dealing with tyre heating
- Recognition of critical events that could impact on tyre/vehicle integrity (e.g. debris contact, spikes, etc.)
A Risk Assessment was developed in consultation with the work group outlining potential hazards throughout the Atlas Mining operations with the potential hazards identified and relevant controlled implemented.
Prior to the Vehicle commencing work on the site the Vehicle is assessed for Condition and compliance using the Tronox Vehicle/Plant Machinery Checklist with any defects identified reported and rectified prior to being passed out for service. Further to this Tronox engaged a highly experienced subject matter expert to further inspect the Equipment for Compliance. Through this process the Operators/Maintenance Personnel are also involved to demonstrate awareness and functions of each vehicle.
A Grader and Dozer Operator is employed on each shift with direct Communication with the work group to respond to any road defects/Soft Spots etc identified and respond accordingly.
An Active/Experienced Mine Supervisor on each shift with a direct Line to the Maintenance Manager and HSE Department and a culture of reporting identified Hazards is set out and understood which is benchmarked by Hazard Register.
Relevant Documents:
- Pre Start Checklist
- Hazard Reporting
- Toolbox Talks
- Handover Meetings
- Risk Assessments
- VOC
- Tronox Life Saving Rules
Mobile equipment operator training is delivered to schedule. Where applicable training is supported by use of equipment simulators – to safely confirm competency in emergency/unwanted situations (mechanical/electrical faults, fire, emergency stop, over-speed, sticky loads, etc.)
Prior to commencing on site there is a meet and greet Familiarisation where all new employees are taken through the YIF/Oz Mining Policies and procedures including expected role by each employee in order to comply with the said Policies/Procedures.
The VOC Process is then completed once arriving to site ensuring competency.
Reports are prepared on the training status and the skills matrix is regularly updated.
Routine audits of the training management system are commissioned and reviewed by senior personnel.
Although a good Culture of reporting is evident during the monitoring process it is identified that more emphasis is required further consultation and Training regarding un expected events where currently the Operators will report to supervisor and through to the Maintenance Manager.
5. BI-01P.02 Task expectations are well communicated and reinforced over the work shift
Task performance expectations are clearly communicated at task allocation and then reinforced over the shift.
Mine Production Superintendent
Each shift there is a process to allocate tasks and reinforce task relevant mobile equipment interaction controls. Where appropriate, graphical information (photographs, maps of roadways, etc.) are used in preference to text only information. There is further communication during the shift as tasks or conditions change.
Yes there is – delination is discussed in pre start meetings and is trained and documented as well.
Pre-shift meetings and as required communications with supervisor during the shift
Vehicle interaction is discussed in prestart and 50 metre rule is enforced on site is.
Monitoring can include: Pre-shift meeting records – topic covered, recorded communications; formal oversight of supervision practices; post shift reviews e.g. next day or at the end of the shift; competency records for supervisors.
Prestart sign on sheets, inductions, principle mining hazards sign on.
- WHSMR – 014 (1) (r) Communication arrangements – between and within shifts to be included in SMS
- WHSMR – 015 (a) Include performance standards for SMS elements that are detailed and linked to continuous improvement
- WHSMR – 015 (b) SMS performance standards should describe how they are to be met
- WHSMR – 027 (a – 0d) Implement a formal process for communicating the state of the workings between shifts (with sign offs)
6. BI-01P.05 Site clearance requirements and processes for accurately estimating distances – information prepared for Operators
Site clearance requirements are documented and communicated in a style that is appropriate for the audience.
Mine Production Superintendent
Training modules for vehicle operation and working around vehicles includes specific information on estimating distances and allowing for adequate clearances. This material includes guidance on required response if distance estimation cannot occur, for example, in conditions where glare, dust or other condition impacts visibility.
Principle mining hazards induction, tronox golden rules, site inductions, pre start meeting sign offs.
Training and assessment of Vehicle Operators covers confirming they understand how to estimate distances when operating and moving close to objects when operating in pit, near dig units/dozers, and when parking/positioning.
As above.
Electronic training system which confirms currency of skills including understanding how to best estimate distances. Supervisors and peers monitor status of vehicle operator driving / parking behaviours.
As above.
7. BI-01P.06 Give way/Right of Way requirements information prepared for mobile equipment operators and pedestrians
Site give way/right of way requirements are documented and communicated in a style that is appropriate for the audience.
Mine Production Superintendent
Training modules for vehicle operation and pedestrians should include specific information on give way requirements for all relevant scenarios and intersection types. Training should be assessed to ensure that personnel understand:
• Right of way
• Hierarchy of vehicles
• Intersection approach speeds
• Intersection spacing requirements
Tronox Eops haul road design standard, intersection design etc.
Training and assessment of vehicle operator and pedestrian understanding of give way requirements.
VOC of applicants which supports training matrix for YIF.
Training system records confirm currency of vehicle operator skills.
Supervisors and peers monitor vehicle operator and pedestrian performance.
As above.
- WHSMR – 028 (2) (e) Mobile plant and pedestrian interactions should be considered and controlled
Action 1 – Regularly communicate changes and updates to the traffic management plan – Introduce a process where there is a formal and regular distribution of updates and changes to the traffic management plan. This process would emphasise changes in conditions and include compliance reports on the state of road’s and et.
8. BI-01P.07 Site specific travelling speed information prepared for vehicle operators
Site travelling speeds by vehicle type are documented and communicated in a style that is appropriate for the audience.
Training Superintendent
Training modules for vehicle operators should include specific information travelling speed by vehicle type for all relevant scenarios.
Training should be assessed to ensure that personnel understand vehicle speed expectations:
1. At crests
2. On ramps, declines or slopes
3. On curves
4. In restricted or congested areas
5. When towing (including guidance on connecting, checking and releasing towed items)
6. When loaded When conditions change
Training and assessment of vehicle operator understanding of safe travel speeds by vehicle type for a range of scenarios and conditions.
Blue banners are presented at pre-starts to highlight relevant changes in the site requirements (speeds, intersections, etc.).
Training system records confirm currency of vehicle operator skills.
Supervisors and peers monitor vehicle operator performance.
Vehicle monitoring with speed exceedance reports that identify the responsible operator.
- WHSMR-Part 2 (4) (e) Roads PHMP should consider speeds, volume and different vehicle types
9. BI-01P.08 Alarm and Vehicle information panel expected response – information prepared for Operators
Deployed monitoring technology including alarms, automatic haulage system and vehicle information panel, with expected responses, are documented by vehicle type and communicated in a style that is appropriate for the audience.
Training Superintendent
Training for operating mobile equipment includes specific alarm and information panel indicators, based on real world scenarios including abnormal tyre situations. Training modules, based on good operating practice, confirm Operator skills in:
1. Understanding, acknowledging and responding to alarms and notifications
2. Awareness of how autonomous vehicles operate and react to interaction threats
3. Slowing and parking in an appropriate location
4. Notifying emergency services
5. Shutdown in normal and abnormal circumstances
6. Activation of fire suppression system
7. Use of fire extinguishers and
8. Exiting the machine including using an alternate means of egress.
Training and assessment of vehicle operators in technology deployed on site including the required responses to alarms and panel indications.
- WHSMR – 042 Signage to be provided that guides Workers on required responses to atmoshperic monitoring alarms.
Action 1 – Revisit equipment alarm management and maintenance checks with operating crews – Revisit equipment alarm management and maintenance checks with operating crews.
10.> BI-01P.09 General features by vehicle type – information prepared for operators
General features by vehicle type are documented and communicated in a style that is appropriate for the audience.
Training Superintendent
Training modules for vehicle operators should include relevant information for the vehicles in use on the site
e.g. when manually turning off an indicator light is required.
Training and assessment of vehicle operators of the general features of the vehicle they are operating.
Training system records confirm currency of vehicle operator skills.
Supervisors and peers monitor vehicle operator performance and alert operator when required e.g. indicators left on.
11. BI-01P.10 Minimum requirements for parking in any situation – information prepared for operators
Site requirements for parking in any situation are documented and communicated in a style that is appropriate for the audience.
Training Superintendent
Training for vehicle operators should include specific information on parking requirements for all scenarios covering:
• Ensuring that a parked vehicle is always fundamentally stable e.g. through the use of wheel chocks, ditches/spoon drains, implements grounded, etc.
• Requirements for vehicles to be parked in nominated locations or else parked to minimise potential for unwanted vehicle interactions
• Servicing, maintenance or breakdown or situations in operating areas
• Mobile equipment fires or potential fire situations
Training and assessment of vehicle operators covers parking and achieving fundamental stability.
Training system records confirm currency of skills including understanding parking requirements.
Supervisors and peers monitor vehicle operator parking performance.
- WHSMR-Part 2 (4) (f) Roads PHMP should consider interactions with pedestrians, park up and driver access
12. BI-01P.11 Vehicle lights and markings requirements – information prepared for operators
Site standards for vehicle lights and markings requirements are documented and communicated in a style that is appropriate for the audience.
Training Superintendent
Vehicle operators and co-workers routinely check lights and markings are operational and visible.
Vehicle operator, maintainers and co-workers are assessed on their understanding of minimum site standards for vehicle lights and markings.
Mobile equipment prestart checks confirm that lights and markings meet minimum standards before the equipment is operated.
Light failures during operations are identified and repaired.
Training system records confirm currency of vehicle operator skills.
Supervisors monitor operator prestart check performance.
Maintenance reports on equipment failures.
- WHSMR – 028 (2) (g) Brakes, steering and safety systems on mobile plant should be controlled
13. BI-01P.12 Sight lines and blind spots by vehicle type – information prepared for vehicle operators
Sight lines and blind spot information by vehicle type is documented and communicated in a style that is appropriate for the audience.
Training Superintendent
Training for vehicle operators should include specific information on sight lines and blind spots base on vehicle type. These resources should be prepared in conjunction with mobile equipment operators and pedestrians who could be in the vicinity (e.g. using a Risk Assessment approach).
Training and assessment of vehicle operator understanding of vehicle blind spots and limits during operation.
Training system records confirm currency of vehicle operator skills and knowledge.
Supervisors and peers monitor vehicle operator performance.
Vehicle monitoring reports that identify approach violations by responsible operator or pedestrian.
- WHSMR-Part 2 (4) (a) Roads PHMP to consider mobile plant characteristics and impacts on driving.
14. BI-01P.13 Sight lines and blind spots from outside – information prepared for people who work around vehicles
Sight lines and blind spot information by vehicle type is documented and communicated to workers who interact with these vehicles in a style that is appropriate for the audience.
Training Superintendent
Training modules for personnel on site includes specific information on operator vision limits/sight lines for vehicles in use on the site.
Training and assessment for people who work around mobile equipment covers limits on vision from the operator position.
Workers undertaking tasks near/around mobile equipment have appropriate skills and PPE to perform these safely and productively.
Training system records confirm currency of pedestrian skills and knowledge.
Supervisors and peers monitor pedestrian performance around vehicles.
Vehicle monitoring reports that identify approach violations by pedestrians.
15. BI-01P.14 Managing road works, including grader operations – information prepared for operators
Information on managing road works is documented and communicated in a style that is appropriate for the audience.
Mine Production Superintendent
Training for vehicle operators should include information about how to operate in locations where roads are being maintained covering:
1. Their responsibilities
2. Dealing with changing road conditions e.g. temporary narrowing
3. How to pass or overtake a grader – communication requirements between road works crews and vehicle operators
4. Hazard awareness and management including signs
5. Relevant incident information to illustrate what can go wrong
Tronox policy and procedures are distributed as needed as well as YIF policies and procedures.
Relevant documents:
- YIF VOC training sheet, induction sheets etc
Training and assessment of vehicle operator and road maintainer understanding of demarcation of active road works areas and how to operate around a grader.
Routine prestart briefing about planned road maintenance activities.
VOC of grader operators.
Training system records confirm currency of vehicle operator and road maintainer skills and knowledge.
Supervisors and peers monitor vehicle operator and road maintainer performance.
Supervisors monitor radio call up behaviours.
Regular 3 year VOC of operators.
- WHSMR – 028 (2) (a, b) Consider the road network and terrain issues when managing mobile plant risks
Action 1 – Review local rules for graders – Review local rules for graders and light vehicles, confirm that field processes are consistent with the Tronox induction.
16. BI-01P.15 Minimum requirements for demarcation (guard rails, windrows, bunds) and warning devices (chains, cones, flagging) – information prepared for operators
Minimum site requirements for hazard demarcation, edge protection, stop blocks, chains and signs and segregation windrows/guard-rails are documented and communicated in a style that is appropriate for the audience.
Training Superintendent
Training for vehicle operators includes familiarity with the road network – particularly required safety features such as the size and types of windrows, barricades, signage, block lights/entry warnings and edge protection that meet site requirements.
Site requirements are nominated for:
• Signage (including flashing lights), cone (surface) etc. requirements for no-go and hazardous locations
• Roadway edges
• Block lights or passing requirements
• Protection of elevated edges
• Intersections
• Tip/dump edges (including stop blocks at tip points/stope edges), and
• Toe of slope (or drawpoint) delineation
Training and assessment of vehicle operators confirms that they understand the required safety aspects of barricades and demarcation what to use – and where they should be in place.
Training system records confirm currency of vehicle operator skills and knowledge.
Supervisors and peers monitor the status of windrows and hazardous location protection.
- WHSMR – 005 (a)(vii) Principal Hazard requirement for roads or other vehicle
- WHSMR – 005 (b)(i) Principal Hazard requirement for roads or other vehicle operating areas.
- WHSMR – 005 (d) Principal Hazard requirement for roads or other vehicle
- WHSMR-085 (2) (d) Inspection plan includes any production area boundaries with travel roadways clearly marked.
- WHSMR-Part 2 (4) (c) Roads PHMP to include design considerations for pavements, grades, and intersections.
- WHSMR-Part 2 (4) (d) Roads PHMP should consider banks, steep drops, etc. near the road network
Action 1 – Improve operator demarcation training – Improve operator training for demarcation covering minimum requirements for sites.
17. BI-01P.20 Skilled and experienced personnel are accountable for maintaining mobile equipment
All workers who maintain mobile equipment are trained, competent and authorised for the tasks that they carry out.
Maintenance Superintendent / Supervisor (Mobile)
All workers who maintain mobile equipment at the mine are required to be trained and assessed for competency covering
• Temperature monitoring
• inspecting and checking V-belts
• Inspecting, checking, adjusting and replacing brake and steering systems/components
• Hose requirements for specific equipment
• Use of maintenance system and OEM checklists
• Use of hose-crimping machines
• Use of hot work permits and welding equipment
• Pre and post-maintenance equipment inspections (e.g. checking for loose rags and oil spillage)
• Maintenance of fire suppression systems and portable fire extinguishers
• Isolation, testing and adjusting
• Confined space standards
• Proof test procedures for safety related systems including service and park brakes
• Fitting of lagging, heat shields, and heat and sound insulation in accordance with OEM requirement
SWI – SWI’s are reviewed and understood, signed off by personal. SWI’s are kept in a folder with sign off sheet in the maintenance office so fitters can review at any time.
YIF DROP BOX – Carries all personals info including qualifications , licences + SWI information.
OEM MANUALS – OEM manuals are available for fitters to reference and follow procedure.
For exhaust lagging the manufacture instructions are followed.
Mobile equipment maintainer competency training is delivered to schedule.
Maintainers execute work orders in accordance with their training and prevailing site requirements.
Work orders are currently generated by the maintenance manager. Work orders explaining fault and repair method are printed out for fitters as a guide. Maintenance manager , fitters and serviceman are all qualified fitters with mining experience.
Supervisors monitor maintainer practices, ensuring safe and productive operations.
- WHSMR-S10-P3-22(2) Electrical Tradesperson to be competent and appointed
- WHSMR-S10-P3-28 – Electrical Engineer to be appropriately qualified
18. BI-01P.21 PPE, high visibility clothing, lights and alerting devices required in operational areas – information prepared for all personnel
Site standards for PPE, high visibility clothing, lights and alerting devices required in operational areas are documented and communicated in a style that is appropriate for the audience.
Health, Safety and Training Manager
Information on site requirements provided at:
• Inductions
• Information packs
• During training
The above mentioned expectation of PPE etc, is addressed in all induction processes, safe systems of work and in training when it is required.
Relevant Documents:
- A PPE policy is available for reference.
- Reference can be made to PPE in TAKE 5’s, JHA’s, Risk assessments, Safe Work Instructions and Standard Operating Procedures.
Information on site requirements provided at:
• Inductions
• Information packs
• During training
PPE, high vis clothing and lighting alerts is implemented in all aspects of our work and is one of the basic understandings and expectations of our staff. PPE and associated requirements is a non-negotiable and unchallenged aspect of work on a mine.
Vehicle operator, maintainers and co-workers are assessed on their understanding of minimum site standards.
Supervisor prestart checks confirm that personnel meet minimum standards before beginning work in operational areas.
Light or alerting device failures during operations are identified and repaired.
We can monitor our status through, evidence of use of the equipment in the field, how it is referenced in documentation on our safe systems of work, and the constant need of having to replenish stocks in this area.
Safety interactions and work place inspections is another tool that monitors compliance.
19. BI-01S.01 Clear operator performance management expectations supported by an active and consistent performance management process
Line managers ensure that safe, productive behaviours are recognised, and action is taken to correct unsafe and non-productive behaviours.
Manager Mining/Operations
Key performance requirements are included as competency elements in training and addressed as they arise.
Training and assessment of site performance expectations is carried out to confirm understanding of:
• Site rules
• Site procedures
• Following instructions
• Stopping for safety issues
• Site signs
• Critical Control Protocols or equivalent
Training system and employee records confirm that all personnel adequately understand relevant site performance expectations.
- WHSMR – 015 (a) Include performance standards for SMS elements that are detailed and linked to continuous improvement.
- WHSMR – 015 (b) SMS performance standards should describe how they are to be met
20. BI-01S.02 Pre-commencement and periodic medicals for mobile equipment operators
Pre-employment and periodic medicals should ensure personnel are capable of fulfilling position requirements.
Human Resources Manager
Personnel who have or apply for mobile equipment operation roles have pre-commencement and then periodic medicals that confirm that they are to safely and productively carry mobile equipment operation tasks. All medicals are carried out by appropriately trained personnel with oversight from a physician.
Medical assessments consider all regulatory requirements.
Once the Interview and Reference check process is completed the Applicant is booked in for a Pre Employment Medical and D&A Test prior to Commencement.
Relevant Documents:
- Pre Employment Medical Contract of Employment
Mobile equipment operators attend medical appointments.
A Pre Employment Medical must be passed prior to engagement.
Confirm that periodic medicals are taking place. Review general pass/fail ratio and status of personnel undergoing medicals.
Monitoring the Health and Safety of the Employees and fitness for works in a way of Daily BAC and ADHOC or For cause Drug testing.
- WHSMR-109 – Health monitoring to be arranged with information shared with Workers and conducted at a frequency based on the level of exposure risk.
- WHSMR-114 – Monitoring results should be formally documented detailing findings, the Worker, the RMP, and the PCBUs information
- WHSMR-115, 116 – Health monitoring report to share with PCBU, Operator, and other decision makers
- WHSMR-S2(1)(c) – Health CP requires regular medicals and work environment monitoring for declining health or hazards
- WHSMR-S2(1)(d) – Health CP should schedule medicals for all Workers at the site
Action 1 – Fatigue management medicals – Consider the usefulness of standard medicals and confirm that they support good practice fatigue management.
Action 2 – Health status checking – Research how the health status of people in our workplace can be checked. Note that there are medical checks at employment, but these are not ongoing. Consider the management of general health e.g. sleep management for fatigue, vision, hearing et cetera.
21. BI-01S.03 Consultation and communication on safety and health
Multiple processes are in place for effective communication between workers, supervisors and more senior personnel across all organisational levels.
General Manager
Formal and informal processes in place to:
• Involve workers/operators in planning (including risk assessment, hazard identification and control selection) processes;
• Inform workers/operators of key business inputs/controls that they should be implementing at tool-box talks and start of shift meetings;
• Gather information from workers/operators on concerns, hazards present, incidents and other matters related to safe and productive operation of the site
Consultative hazard identification and control management processes are in place and applied at operational, task and individual levels.
Start of shift meetings are conducted to transfer/receive key safety, health and operational elements of worker’s tasks.
Representative committees, reflecting operating site structure, are established and monitor processes, performance and progress against improvement plans.
Workers/operators participate in planning processes, changes to plant/process/workplaces and incident reviews.
Workers/operators report hazards, incidents and other concerns to supervisors and more senior site personnel as required.
Required meetings are held amongst work crews at the start of each shift and more generally across site (e.g. toolbox talk) as a regular meeting.
Trainers confirm that workers/operators are informed of the formal and informal consultation and communication strategies available on site.
Records of communication are collected, stored and accessed in line with site information control requirements.
- WHSMR – 014 (1) (m) Consultation and interoperation with the Health and Safety workers representative to be included.
Action 1 – Establish temporary lookouts – Consider establishing temporary lookouts at pit edges to observe traffic flows or problems with the circuit.
Action 2 – Review health and safety consultation – Confirm that health and safety consultation processes are business useful and meet regulator expectations.
22. BI-01S.50 Introduce technology to support existing fatigue management approaches
If new technology is introduced, it improves fatigue management.
Engineering Manager
Site review and planning to consider technology to support existing fatigue management approaches follows this sequence:
• Carry out a baseline assessment of existing mobile equipment fatigue control effectiveness
• Assess the potential benefits of new technology to support or replace existing fatigue management controls for mobile equipment operators;
• If new technology is considered, establish functional and performance requirements for technology vendors that confirm:
• What the technology does;
• What the technology does not do;
• Review if the introduction of new technology can result in new situations and circumstances that can cause mobile equipment fatalities, e.g. through changes in operator behaviour:
1. Identify business and operational processes that prevent or mitigate the development of these situations and circumstances
2. Include these processes in the technology implementation plan
• Prepare the business case for the technology investment;
• Prepare an operational implementation plan;
• Confirm how the new technology can provide information to improve site operations.
No technology implemented at this stage to support existing fatigue management.
Details of a project execution process are prepared and executed – addressing the key requirements of the specification.
Worker (equipment operator) involvement occurs to optimise the deployment of the technology.
Fatigue monitoring results are prepared in a report for review by senior site executives.
Trends in on or off site report fatigue events are reacted to.
23. BI-01S.51 Fatigue status data send (off vehicle review)
When fatigue monitoring systems are fitted, they capture and send status data for analysis and monitoring.
Engineering Manager
When fatigue monitoring systems are fitted, they capture and send status data for analysis and monitoring.
Not currently fitted.
Monitoring approaches are developed and implemented – with a preference given to off- vehicle monitoring (feedback via dispatch or an approved 3rd party).
Reports on fatigue events are reviewed by supervisors and more senior personnel on site. As required health and performance management interventions are used to reduce the number and intensity of fatigue related loss of control events.
- NSWFMG 17.01 – Consider and analyse fatigue risks
- NSWFMG 17.02 – Review fatigue and incident reports
- NSWFMG 17.04 – Regularly review external information on fatigue
- NSWFMG 22.01 – Set up an maintain a monitoring regime for fatigue controls
- NSWFMG 22.02 – Review controls after incidents or issues
24. BI-01T.01 Required emergency checks before vehicle operation – information for operator by vehicle type
Required emergency checks before operation are documented and communicated in a style that is appropriate for the audience.
Training Superintendent
The training for personnel carrying out emergency checks includes vehicle specific information related to:
1. Cabin integrity
2. Cabin housekeeping (restraining/removing loose objects)
3. Use of seatbelts, restraints and interlocks
4. Rescue and escape devices e.g. installation of oxygen generating self-rescuers in dozers that operate on stockpiles where there is a risk of falling into a void
5. Emergency escape
6. Auto shutdown
7. Reversing alarms
Other relevant information about protective systems.
Training and assessment of vehicle operators confirms that they understand the required emergency related prestart check requirements for the vehicle that they are operating.
Prestart inspection forms include emergency checks completed.
Training system records confirm currency of vehicle operator skills and knowledge for carrying out prestart checks.
Supervisors and maintainers review prestart records.
Maintenance reports confirm that faults are being corrected.
- WHSMR-085 (11) Inspection Plan – Workers can still examine their work areas to check for risks prior to commencing work.
- WHSMR-085 (5) – Inspections to be rigorous and cover working and environmental conditions to identify hazards and initiate a response
25. BI-01T.50 Fatigue alert alarms
When fatigue monitoring systems are fitted, they have an operator alert function.
Engineering Manager
Fatigue monitoring systems include an audible and tactile alert function that is confirmed and functional during late stage commissioning works. The fatigue monitoring system with associated alarms is included in the site maintenance strategy for the items of plant on which it is installed.
Expectation have not been drafted.
Vehicle operators are trained and assessed to confirm competence in understand the meaning of, and required responses to, fatigue alerts.
Supervisors and leadership team members are informed of the alarm system and required responses to events.
Reports are prepared for the senior site executive and responsible managers on fatigue status across the site and the status of any vehicle operator interventions in progress.
- WHSMR – 043 Fatigue risks for workers to be managed
SECTION 2 - Mobile Equipment is fit for use, key systems are functioning
This group of business inputs focuses on ensuring:
- Fit-for-purpose mobile equipment is selected for use
- Equipment is maintained to be operationally safe and productive
- Support equipment e.g. radio communications is fit-for-purpose and remains in service
- Equipment failures during operations are notified and managed